ERP Expense
On 19 June 2024, AAU got a new travel expense report system, ERP Expense and RUS2 will be phased out. You can access the new system here: https://www.en.its.aau.dk/system-overview#financial-management-oracle-erp.
The procedure for employees
It is expected that all employees do their own expense report. As before, it will be possible to get help from the secretariat.
Please note that all travel expense reports are expected to be made no later than 14 days after the end of the trip. You can find instructions for ERP Expense here: https://www.en.okonomi.aau.dk/guides/travel-and-expense-erp-expense#191c9ae4-cabe-4539-8303-c3cfb88333ba.
In addition, we have prepared checklists that can be used when creating your accounts, so that you are sure to have remembered everything.
Where can I find the checklists?
You can find the checklists on our Intranet here: https://www.intranet.bio.aau.dk/manualer-procedurer/ or below in this text.
Remember to use the correct account string
In the new system, we no longer have the opportunity to correct the account string when the expense report is sent to us for approval. It is therefore important that you fill in the entire account string correctly when creating the travel expense report. If you are in doubt about the posting, contact us to get the correct account string.
A typical account string contains the following elements:
If you have questions about the use of ERP Expense or need help with travel settlements in general, you are welcome to contact the Travel Office (oea-rejsekontoret@adm.aau.dk) or the travel administrators from the operations team (oekonomi@bio.aau.dk).